Repeat schedules

A repeat schedule generates sessions on the same days and times each week and keeps them topped up. For special events, use one-off schedules.

Open a session from Sessions and go to Schedule: each day of the week is a row, with its times beside it. A new session first asks When does this session run? - pick one; you can add the other later. You can also leave it empty and schedule it later.

Set up the week

1. 1
   Select Add on a day, set the Start time and select Add. Add each time that day runs. A time's length comes from Prices & lengths when all the session's times are the same length; otherwise set Length on each time.
2. 2
   Select the copy icon on that day, pick the other days that run the same times, and select Copy. Copying replaces any times those days already have.
3. 3
   Select Save & close. Nothing is saved until you do.

Sessions back to back, or with a cleaning gap? Select Add a range and set the gap and the last start; the panel lists the times it will add. Evenly spaced times show as one range, such as "07:30 → 19:30 9 sessions" - select it to change them all at once. On a session with lengths, set Every instead of a gap.

Change a time

Select a time to change its time, length or spaces. Also change on lists the other days with the same time: they're ticked, so the change applies to all of them - untick a day to leave it as it is. Remove time deletes it. A change that touches several times offers Undo for a few seconds.

Changing how long a session runs. When all the session's times are the same length, change it once under Prices & lengths: select the length, then Change length.

Moving a time keeps its bookings. Change a length, or move a start up to an hour on the same day, and its booked dates move with it - see move a session time. A bigger move cancels them after you confirm.

Dates, cadence and booking options

Select Edit beside the schedule's dates to set when it Starts, when it Ends (Never, or a date), and how often it Repeats (every 1 to 12 weeks). Delete removes the whole weekly schedule.

Booking options, at the bottom of the schedule, sets how far ahead customers can book, when bookings close, and, with more than one location, where it runs.

Under a week from start to end, a schedule doesn't repeat - use one-off dates instead (a new one offers Move to one-off dates).

Change times from a date forward

1. 1
   In the schedule, select Edit, then Change times from a date, and pick the first date the new times apply.
2. 2
   A second schedule appears from that date, with a copy of the current times. Change them there, then save.

The current schedule ends the day before, so earlier dates and any time you keep keep their bookings. For summer hours, do this twice.

Done months ahead, nothing goes on sale early: the ending schedule keeps its booking window.

Setting Ends yourself offers Continue from the day after, which does the same.

Add a time from a later date

To add a time later in the year, select Add on the day, set the time, then select More options and change Starts to the first date. The time goes into its own schedule from that date. Your current times and their bookings are unaffected.

Different spaces at different times

Each time has its own Spaces (under More options when adding). Leave it blank to follow the session's capacity, or set a bigger total when a second room opens. For one date only, override that single session; see shared capacity for which figure wins.

Repeating less often than weekly

"Every N weeks" counts from the schedule's start date: every 4 weeks from 7 Jan 2026 fires on 7 Jan, 4 Feb and 4 Mar.

• "Every 4 weeks" isn't monthly - it drifts. For a true monthly pattern, add one-off dates.
• Alternating weeks use two schedules, each every 2 weeks, starting a week apart.

What happens when you edit a recurring schedule

• Update live, no booking impact: name, description, booking instructions, image, colour, visibility, booking window.
• New bookings only (existing bookings keep their paid value): price, price options, membership pricing, add-ons, capacity increase.
• Cancel affected bookings: a capacity decrease below current bookings, a day change or bigger time move, removing a time or schedule, or shortening the end date. Past sessions never change.

Before cancelling, a dialog lists every customer who will be refunded and asks you to type CANCEL. Go back leaves everything as it was.

Troubleshooting

1. A new schedule has no sessions, or far-future dates are missing. Check its Starts date isn't in the future, then check the booking window. If the session's summary says "Ends", set Ends to Never.

2. A time has an amber outline. That day has two sessions at the same time. Keep both only if you really run two; otherwise remove one.

3. A session shows more than one schedule. Each card repeats on its own pattern or starts on its own date. Weekly times share one card unless their location or booking options differ.

4. I want the classic schedule editor. Add ?schedule=v1 to the end of the session's address to open it.

5. A customer says a session is missing but you can see it. Check whether it's Direct link only or archived in session visibility, or whether that date was hidden.